Vendor Showcase Exhibitor Information
 
PARTICIPATING VENDOR INFORMATION
Thank you for agreeing to participate in the 2025 Windmill Station Vendor Showcase! On this page you will find the basic showcase information including the event date, location, set-up and breakdown times, the features included with your in-person booth space. Please read carefully as it contains the specifics that you will need as a Vendor Showcase Participant.
 
SHOW DATE, TIME, AND LOCATION
The in-person Vendor Showcase will be held Sunday, January 26, 2025 from 2:00pm to 5:00 p.m. Windmill Station 1369 Headland Ave, Dothan AL 36302,
in the Roosevelt Room, the Boiler Room and out outdoor space. 
 
PRICING DETAILS
65 indoor Exhibit Spaces will be available for a fee of $50.00 single booth and an additional fee for more space and or electricity. Outdoor Exhibit Spaces will be located behind the Boiler Room, and in designated Parking Lot Spaces for a fee of $50.00 or $100.00 with electricity. 
NO REFUNDS will be issued once your payment has been processed. There will be no exceptions to this rule since space for this event is very limited. Please note that reservations are NOT secured until your payment is received.
 
BOOTH FEATURES
Each booth will include one 6’ x 2.5’ table which will need to be draped and two chairs. Electricity will be provided at selected booths. Internet Connect is included via WIRELESS only. Hardwired connections are NOT available. Refreshments will be available in the Roosevelt Room, the Boiler Room and outdoor spaces. 
We will allow Pop-up Signs in all Exhibit Spaces. We ask that you respect your neighboring vendors by keeping your Pop-up Signs within your exhibit space and placing them in a manner that will not block any aisle or the view to other vendors. One Pop-up Sign per space is preferred — combined signage cannot exceed 5 ft. in width and 8 ft. in height. Cloth signs or banners can be draped over or along the front of your table. Vendors will be allowed to hang anything on the walls at the designated spaces with Command Strips ONLY.
 
ASSIGNMENT OF TABLE LOCATIONS
We will allow vendors to include two preferred table choices however all table locations will be assigned on a first-come first-serve basis. The date and time will be recorded as you register ONLINE and we will assign locations based on the order that payments are received. If all your preferred choices are picked prior to your payment being received we will assign the closest available location at that time. See map for table numbers and locations.
 
VENDOR SET-UP AND BREAKDOWN
Vendors your floor manager (Bonnie Baxley) will assign your load-in date and time upon submission of your booth size. Load-in times will be assigned for Friday or Saturday, between the hours of 9am-5pm. Sunday load-in we prefer to be outside vendors. 
Set-up assistance will NOT be available.
Vendors must breakdown their exhibits between 5:00pm and 6:30 p.m. on Sunday January 26, 2025. 
 
PHOTO/VIDEO/SOCIAL MEDIA USAGE
By attending this event you hereby consent to having your photos/ recordings posted publicly and on social media. We also ask that you share the event on your social media platforms. Instagram @windmillstationdothan/ Facebook Windmill Station/ TikTok @windmillstationdothan
 
DEADLINE DATE November 1, 2024
Due at deadline:
o Submit your company listing/description/photos *
o Submit your logo * o Description and cost value of raffle gift donated by your company (we are happy to use your own verbiage and photos if you have them) 
o Review Your Exhibitor Guide:
Be sure to read through your entire Exhibitor Guide for essential show information. 
o Review the Monthly Exhibitor Communications:
Be on the lookout for the monthly updates from our exhibitions team for important information about load-in, load-out, floor plans, vendor lists, and more. 
 
AFTER YOU REGISTER ONLINE
Once your online registration is complete and your payment is secured, Vendor Showcase Participants will receive the following information:
Details for registering your representatives to attend the Vendor’s Showcase or register for a vendor-only badge.
An Exhibitor Guide Book questionnaire file, which will need to be filled out and returned withing 72 hours of registration, along with photos. Should you NOT complete, your business will not be showcased on social media or in advertisements.
Additional technical set-up instructions and information.